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TENANT INFORMATION
In the winter, housing is rented to students, but in the summer also for others.
Moving in
When you move in, you are given a key to your flat and a moving-in inspection form at the office during its opening hours on weekdays 9.00 to 16.00 (in the summer 15 May to 15 August the office is open on weekdays from 9.00 to 15.00).
- report your address change and leave the notice to the population register by calling the service number 0200 71 000.
- inspect the flat when you move in and return the form immediately to the office, because the moving-out incpection is carried using the same form
- even though you may have stated in your application that you do not wish to have the basic furniture, prepare for the eventuality that when you move in, your room does not have the furniture you expected. We require that the tenant takes part in moving the furniture.
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Rent
The rent must be paid by the 5th day of each month. The rent includes electricity, water, and use of sauna, laundry room and gym.
If you have difficulties in paying the rent, let us know accordingly and make an arrangement with Lotte Villinger tel. 044 7355 606.
We charge 5€ in office charges for reminders. The interest on arrears for overdue payments will be invoiced at the end of the tenancy period. The interest on arrears will be charged even though an agreement had been reach on overdue payment.
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Banking details
Arvosoppi, Citysoppi, Keisarinranta, Koskisoppi:
OP: FI52 5172 0210 0065 33
Sampo: FI66 8000 1600 5919 20
Nordea: FI69 1069 3000 1083 73
Kotkanpooki:
OP: FI68 5172 2020 1093 74
Puusoppi:
Nordea: FI91 1069 3000 1083 65
Sampo: FI37 8000 1901 3257 13
BIC OP: OKOYFIHH
BIC Sampo: DABAFIHH
BIC Nordea: NDEAFIHH
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Saunas in flats
All flats at Citysoppi and Keisarinranta and family flats at Kotkanpooki have saunas in the flats. When heating the sauna at Citysoppi, make sure to provide the flat with replacement air by opening up the replacement air vent in the kitchen window. The heating time of the sauna is essentially prolonged if the flat does not obtain replacement air required by the ventilation system through the kitchen vent, because otherwise the replacement air will be taken through the fresh air vent in the sauna.
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Smoke alarms
Each room used for actual dwelling is equipped with a smoke alarm by the landlord. The smoke alarm has a battery which lasts for 10 years, and the landlord changes the battery every 10 years. The tenants must test the alarm at suitable intervals, at least twice a year and whenever moving in. The test button is on the bottom side of the alarm. If no test sound is heard, open the alarm and make sure that the black lever inside the alarm is in position ON. If the alarm does not work after this, you can report a faulty smoke alarm.
Note! Smoke detector must not be removed or transferred to other rooms. If smoke detectors are missing after moving away, list price of smoke detector will be charged even if the tenant later to announce that it has, for example in cleaning closet!
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Laundry rooms
The laundry rooms are provided with washing machines, spin dryer, drying drum, mangle and drying room. The machines are modern and easy to use. The use of the machines is included in the rent. You can make a reservation for the use of the laundry room by writing your apartments number to reservation list.
The laundry rooms are situated in houses B and D at Koskisoppi, in house C at Arvosoppi, on the ground floor at Citysoppi, in house B at Puusoppi, in house 2 at Keisarinranta, and on the second floor at Kotkanpooki.
Read through the operating instructions of the machines carefully!
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Bicycle sheds
The bicycle shed for houses B and C at Koskisoppi is situated between these houses on the back side. Bicycles of house D are stored on the ground floor of house D. Bicycles of houses A and E are stored in the common storage of house E, and bicycles of houses F and G in the common storage of house G. Houses H and I have their own bicycle sheds in the common storages of the houses. At Arvosoppi, the bicycle shed is in houses B and C. At Citysoppi, each staircase has its own bicycle shed on the ground floor. At Puusoppi, the sheds are on the ground floors of houses B, and at Kotkanpooki also on the ground floor. At Keisarinranta, there are separate outdoor storage rooms for bicycles in each building.
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Storage rooms
The storage rooms situated on the ground floor of the houses are designated to each individual flat (except at Koskisoppi).
At Koskisoppi, the exceptions are storage rooms of house C, which are in house B, storage rooms of house F are in house G and the storage rooms of house I are in house H.
At Koskisoppi inhabitants can take any storage available. In that case inhabitants have to report to office at Kotkan Opiskelija-asunnot Oy, which storage room they use.
At Arvosoppi, the storage rooms are in houses B and C. The storage rooms of house A are arranged so that the storage rooms of flats A1 - 3 are in house B and those of flats A4 - 8 in house C.
At Puusoppi, the storage rooms are in houses B.
At Citysoppi, the storage rooms for staircase A are in the shelters and the rooms for staircase B on the ground floor of staircase B.
The storage rooms of Kotkanpooki are situated on the first floor, and there is a limited number of storage rooms for family flats. Kotkanpooki also has some rented storage booths - ask for further details from the office.
The storage rooms at Keisarinranta are situated in house 2.
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Club rooms
The club room at Koskisoppi is situated in house I and at Citysoppi on the ground floor. These club rooms can be reserved against a fee of 10 € per reservation.
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Post boxes
Mark your name visibly on the post box using sufficiently large letters in the designated place. Report a change of address to the post office. Also mark your name on the door of your flat in the designated place.
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Parking
Parking is permitted in the marked places only. Parking is prohibited on yellow lines, walkways and ends of walkways as well as in front of waste containers. Note that incorrect parking will disturb the emptying of waste containers and prevent snow ploughing in the winter. There is a charge for parking places with car heating sockets: 8 € month. Reservations from the office!
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Cooker hood
Most of the flats have a cooker hood above the cooker, not a cooker fan, which is why the cooker hood does no start. The tenants must clean the filter of the cooker hood at least once a year.
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Front doors
The front doors of the houses are kept locked throughout the day. The tenants must not leave the door open by the door holder after temporary use.
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Gyms
The gym at Koskisoppi is situated on the ground floor of house F. The key for the gym can be obtained from the office against receipt.
Keys has enough for the first hundred applicant.
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Table tennis
Table tennis room is situated on the ground floor of house I at Koskisoppi. The key for the table tennis room at Koskisoppi can be obtained from the office against receipt.
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Shelters
Civil defence shelters are situated at Koskisoppi in houses A, B, D and H, at Arvosoppi on the ground floor of house B, at Citysoppi on the ground floor of staircase A, and at Puusoppi on the ground floor of Vasikkaniementie 3 C. The shelter at Kotkanpooki is on the first floor and at Keisarinranta on the ground floor of house 2.
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Waste management
The waste sheds of the buildings have specific containers for paper, cardboard and metal. There are no glass collection points. Make sure to sort biological waste into a biowaste bag and waste taken to landfill site (non-decomposing) into other bags.
Bigger waste to landfill, for example, a chair, can be left in the container in front of the BC-house in Koskisoppi.
In Koskisoppi front of the building H has ramp in front of the double doors, where you can left electronic waste.
In Koskisoppi mixed waste collection is in two places; in the parking area front of house B and between the houses B and H.
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Pets
Pet permit application
Pets can be kept in single-room flats and family flats. Pets kept in the flats require a written permit from the office. The application form is available in the enclosed link or at the office. The collateral for pets (not for fish tanks) is 134 €. If you have several pets, the collateral for subsequent animals is 67 € per animal.
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Notices concerning defects
The tenants must report defects or damage they notice. If this is neglected, the tenant may become liable for damages.
Notices of defects can be made:
1. through the Internet pages 'Defect report'
2. by phoning the maintenance man.
When reporting a defect, specify the nature of the defect as accurately as possible, mention about potential pets in the flat, and include your mobile phone number in the notice. Also state if you do not want our maintenance man to go into the flat without your presence.
As indication of the correction of the defect, the other part of the defect report form is left in the flat.
Always report a defect if:
- the toilet seat, tap or sewer pipe of a sink or washbasin leaks
- your flat is too cold or hot
- you feel that ventilation does not work properly
- doors or windows do not close properly
- windows fog up or freeze
- some device or piece of furniture owned by the building is broken
- the sewer does not drain properly
- the bathroom floor has a hole through which water can run
- your flat has odours which do not belong there
- you are uncertain about the functioning of a device or matter.
Emergency on-duty service during evenings and weekends: Talo- ja Siivoushuolto Torsti Salonen, tel. 040 565 2149. On-duty services take care of those tasks that cannot be postponed to normal working hours without causing a risk or damage.
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Termination of agreement
Notice of termination
Termination of tenancy agreement must always be made in writing and left at the office. If you wish to terminate your agreement, DO IT AS SOON AS POSSIBLE because this may save you money.
If you wish to terminate an agreement that is valid until further notice, the period of notice is one month. The period of notice begins from the last day of the ongoing month and finishes on the last day of the following month.
Both tenants in a family flat must sign the notice of termination.
If you have a tenancy agreement for a fixed term and you wish to move out before the expiry of the agreement, contact the housing office immediately in order to find out whether you can terminate the agreement. If you wish to terminate a tenancy agreement signed for a fixed term at the end of the year, deliver a written notice of termination to the office by 31 October.
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Change of flats
You can change your flat for a justified reason. The main rule in changing flats is that the applicant's flat, which becomes vacant, remains full (it means that we get a new tenant to the flat - with the exception of summer periods). Late spring and summer are the best seasons for changing flats. The application must be renewed (for a maximum of 3 months at a time).
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Moving out
Instruction for moving out
Follow the instructions for moving out!
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Refunding of collateral
The collateral is refunded within one month from the end of the tenancy agreement, not from the moving date! The collateral is not refunded if you have reserved housing for the next season.
At the end of the tenancy agreement, we will verify unpaid rents and interests on arrears as well as potential unpaid office charges. All these will be charged directly from the collateral! The collateral can also be used for covering final cleaning costs or repair costs if something has been broken in the flat.
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Home insurance
The landlord has not taken a personal property insurance for the flats, but the tenants must insure their own movable property if they wish to.
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Television licence
A television licence is needed in flats with a television set. Tenants living in flats with multiple rooms need their own television licence.
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Contact information on maintenance men:
Kay Stoerkel, tel. 0500 659 063 or
Marko Tainio, tel. 0500 659 062
huolto[at]kotopas.fi
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If you forget your key...
Maintenance man, house supervisor or security company Vartio Ykköset will open the door against a door opening charge (contact information on the notice boards). The valid door opening charges are 10€/15€/26€.
The charge must be paid immediately and without asking! Prove your identity!
It is also possible to borrow the key of the flat from the housing office during the opening hours.
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Door opening
Maintenance man during working hours
Door opening charge
07:00 - 20:00 10 €
20:00 - 07:00 15 €
Weekends 15 €
Cash payment!!
Vartio Ykköset Oy
Weekdays and weekends
07.00 - 20.00 26 €
20.00 - 07.00 26 €
Cash payment!!
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Internet
To use the Internet, those living in flats with an Internet connection need only a computer and RJ45 cable (wide 8-pin cable).
Windows XP, Vista and Windows7 will seek the settings automatically!
Browser settings:
Relay server -> establish connection through relay server,
type cache.kymp.net in the address field and select gate 800.
Network settings: seek IP address automatically, no need to define gateway.
DNS configuration: disable DNS.
Server for outgoing mail is smtp.kymp.net and server for incoming mail mail.kyamk.fi
Helpdesk tel. 0600 392262 weekdays 8.00 - 22.00 (subject to charge),
email: nmc@kymp.fi
Instructions also at http://www.kymp.net
Note! You will need a direct RJ 45 cable (wide 8-pin cable) to connect your computer to the Kotopas network. In other words, a 4-pin cross-pinned RJ 45 cable is not suitable; it is used for connecting a modem.
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Ventilation
The extractor fan of the building is on at all times, but its power is higher at 7.00 - 9.00 and 15.00 - 20.00.
Tips!
After shower, leave the bathroom door ajar so that moisture evaporates quicker. This also helps to avoid the staining of structures. For this reason, also avoid drying laundry in the flat. If, however, you do this, ensure sufficient ventilation by opening a window and leaving the (bathroom) door ajar.
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Furniture
Generally the apartments are rented unfurnished.
To cell flats (not so called cell-studio apartments) and to small studio apartments (14.5 sq meters) is possible to get basic furniture as a desk, a bed without a mattress, and the kitchen table and chairs. (As long as there is enough furniture in stock; we are giving up basic furniture when existing furniture will be used up) There is wardrobe, ceiling lights and blinds in all apartments. To replace lamps / buying them (including cooker, oven and refrigerator) belongs to the tenant.
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